How to Troubleshoot Nagging QuickBooks Payroll Liabilities Errors

Payroll is the pivotal and integral part of any business. There are several complex and tedious payroll tasks that need to be carefully done. Incorrect entries in payroll can lead to hefty losses in form of IRS penalties, employee dissatisfaction and several other hassles.

QuickBooks Payroll services is one of the common software programs that is used by SMBs and CPAs to manage employees and client’s payroll activities. QuickBooks Payroll services is available as a subscription plan with both QuickBooks Desktop and Online accounting suite.

QuickBooks Desktop Payroll comes with four different versions: QuickBooks Payroll Basic, QuickBooks Payroll Standard, QuickBooks Payroll Assisted and QuickBooks Payroll Enhanced. While using any of these versions you can sometime come across several errors that you may need to instantly fix. 

One of the easiest ways to troubleshoot QuickBooks Payroll errors is to get QuickBooks Payroll error support from a certified and reputed support services provider. But at times you need to also know and understand common and nagging errors that brings down the performance and productivity of your payroll team.

There are certain symptoms that illustrates QuickBooks Payroll Liabilities errors that primarily include: payroll tax expenses are higher than expected and payroll tax liabilities are also higher than expected. To fix such errors, in this blog post, I am here to help you out.

QuickBooks Warnings Reduce Errors

When there are incorrect payroll liabilities errors, QuickBooks oftenly warns users through pop-up messages, but at times, users due to lack of knowledge proceed further and commit rigorous errors.

First and foremost, to avoid any such QuickBooks Payroll errors it is indispensable to enter payroll transactions from payroll menus. The payroll transactions that you need to enter from payroll menus also include: paying accrued payroll taxes as well. And, in case, if a user has used the Pay Bills/Enter bills or written checks from this functionality to pay off the liabilities and QuickBooks has wrongfully assigned this transaction to Payroll Liabilities account then the following error warning is displayed on the screen. 

When a QuickBooks user clicks on Pay Payroll Liabilities, then user is asked to select the date range and is directed to create a payroll liability check. After understanding this warning message, users will need to locate and verify incorrect payroll liabilities, and then correct payroll liabilities errors.

Tips to Correct Payroll Liabilities Errors

To correct the payroll liabilities errors and mistakes in QuickBooks Payroll, there are several tips that you can follow.

1. First, and foremost, verify the payroll liabilities that has been paid.
2. From the Pay Scheduled Liabilities click on View/Pay button.
3.  Now, select the Liability Payment - Checking Window change the checking amount to zero.
4.  In the expenses area, add additional lines to pay off the liabilities in the memo section.
5. Now, you can see that results are appearing as the offsetting amounts which will clear Pay Liabilities Window without changing any data in the general ledger accounts.

Other Important Areas to Correct QuickBooks Payroll Errors

There are a few other important areas from where you need to troubleshoot QuickBooks Payroll Errors. These areas primarily include:

●     Payroll item account mapping

●     Payroll transaction reconciliation in the bank reconciliation process

●     Locating and verifying non-payroll transactions in payroll

●     Payroll liability checks in QuickBooks checkbook register

Errors in payroll liabilities expenses is a grave matter of concern that your payroll accounting staffs need to carefully do. Any errors pertaining to payroll transactions can entirely break the accounting system of your business.